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Industries: Medical

PROVIDE YOUR MEDICAL RECORDS, COMPREHENSIVE, HIGH-QUALITY CARE.

RECORDS STORAGE AND MANAGEMENT FOR THE HEALTHCARE INDUSTRY
Patient Records • X-Rays • Medical Charts

Today's healthcare environment is filled with challenges, but determining how to store and retrieve your most sensitive medical records doesn't have to be. C.H. Coakley Archives offers your health care organization a cost-effective, regulation-compliant records management system and quick accessibility for everything from patient files to X-rays.

With our unique computerized, bar-code, and web-based records management software system, your records are organized, secure, and easily accessible. Outsourcing simply makes sense and with C.H. Coakley Archives, your records are only a click away. With a simple, but highly protected data entry system, it is truly easy for you to pinpoint a precise carton, file, or record that you need and make a request for delivery. We deliver the records to you where and when you need them.

Coakley Archives Center helps you develop tailored systems that meet your specific needs, are HIPAA compliant, privacy-protected, and cost-effective.

 

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HIPAA

The Health Insurance Portability and Accountability Act of 1996 (HIPAA) (LINK)

The American Health Insurance Portability and Accountability Act of 1996 (HIPAA) is a set of rules to be followed by health plans, doctors, hospitals and other health care providers. The Privacy Rule became effective April 14, 2003 for most covered entities and April 14, 2004 for certain small group health plans and requires covered entities to protect the privacy of participant or patient health related information.

The Security Run became effective April 21, 2005 for most covered entities and by April 21, 2006 for small group health plans and specifies a series of administrative, technical and physical security procedures for covered entities to assure the confidentiality of protected health information which is maintained or transmitted on electronic form.

e-PHI is any PHI that is transmitted by, or maintained in, electronic media or PHI stored in computer memory, ACD, a computer disk/memory card or a PDA. PHI may be sent over the Internet or a private network. Note: Unlike the Privacy Rule, the Security Rule does not apply to paper records, only electronic protected health information (e-PHI) is covered. Paper PHI may be converted into e-PHI if it's transmitted by electronic media.

In the health care and medical profession, the great challenge that HIPAA has created is the assurance that all patient account handling, billing, and medical records are HIPAA compliant. Some provisions of the HIPAA involve patient/hospital interaction. For example, patients must be able to access their record and correct errors and must be informed of how their personal information will be used. Other provisions involve confidentiality of patient information and documentation of privacy procedures. It is these provisions that led to regulation-specific software updates, specialist consulting, and in some cases, complete overhauls of medical billing and records systems.